Editing Fields

Editing Fields

After TalkDoc generates your document, you can edit any field individually. Tap a field to refine it by voice or keyboard, then regenerate the full document to propagate your changes across related sections.

Editing a Field

To edit a field:

1. Tap the field you want to edit on your generated document
2. The fill screen opens for that specific field
3. Speak or type the updated content
4. Tap Save - the field updates immediately in your document

The fill screen supports both voice and keyboard input, just like the initial recording interface. Use whichever method is most convenient.

Adding Items to Lists

For fields that contain lists (observations, findings, steps, etc.):

1. Tap the Add button below the list
2. Speak or type the new item
3. The item is added to the end of the list

You can add as many items as you need. Each addition is tracked as a separate change.

Cycling Status Values

For fields with predefined options (Pass/Fail/N/A, severity levels like Minor/Major/Critical, incident types):

1. Tap the status field directly on the document
2. The value cycles to the next option automatically
3. No need to open the fill screen for these fields

Editing the Document Title

Tap the title at the top of your document to change it. Use voice or keyboard to enter a new title. The title updates immediately.

Smart Regeneration

When you edit fields, TalkDoc tracks your changes. A banner appears at the bottom of the document showing how many edits you have made. Tap it to regenerate.

When you regenerate:

• Your original transcript is re-processed alongside your edits
• The AI incorporates every edit and updates related sections automatically
• For example, adding a deficiency to an inspection report may update the recommendations section and flag follow-up as required

This means you don’t need to manually update every section that’s affected by a change. Edit the field that matters, regenerate, and TalkDoc handles the rest.

NEW and EDITED Badges

After editing a field, you will see small badges on the affected fields:

• NEW (green) appears on items you added to a list
• EDITED (amber) appears on fields you changed

These badges disappear after you regenerate, since the AI has incorporated those changes into the full document. If you make additional edits after regenerating, new badges will appear for the un-propagated changes.

Continue Recording

If you need to add more information to an existing document’s transcript:

1. Tap Edit Transcript on the document view
2. Choose Continue Recording
3. Speak or type the additional content - it appends to your existing transcript
4. Tap Generate to produce an updated document

Continue Recording preserves any field edits you made previously. A fresh re-record (starting over) clears previous edits since the transcript is entirely new.